Every receipt booked and paid
Collect receipts and bills in one inbox, register them with the right VAT and pay them on time. Each purchase becomes a posting with its voucher attached, as the Bookkeeping Act requires.
Join the waiting listSee finance & bookkeeping
- Automatic VAT
- OIOUBL and Peppol import
- Voucher inbox for bulk uploads
- EU and non-EU reverse charge
- E-invoice import
- Vouchers kept for 5 years
Voucher inbox
Drop it in, register it later
Upload receipts, invoices and other documents in bulk, or forward them by e-mail to your voucher address. Each file becomes a voucher in the inbox, waiting to be registered, so nothing gets lost in an e-mail folder.
Got an e-invoice? Import the OIOUBL or Peppol XML file. PolyOmi finds the supplier, prefills a draft and keeps the XML as the voucher. You can send an application response back.
- Bulk upload of PDFs, images and other documents
- OIOUBL and Peppol import with a prefilled draft
- Vouchers by e-mail: forward receipts and bills to an address
- Receiving over Peppol is coming soon
How it works
From receipt to reconciled
Collect
Upload vouchers to the inbox, forward them by e-mail or import an e-invoice.
Register
Choose the supplier and accounts. VAT is calculated for you, including reverse charge on EU and non-EU purchases.
Book
The bill is posted to the ledger with the voucher attached.
Pay
See what falls due, export a payment list for your bank, and match the payment in bank reconciliation.
Voucher archive
No posting without a voucher
The voucher archive shows every voucher in the books and the postings that still miss one. Vouchers are kept for five years, and the compliance checklist warns you if vouchers wait too long in the inbox.
- All vouchers in one archive
- Postings missing a voucher stand out
- Five-year retention
Capabilities
Purchasing, handled
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Suppliers
Payment details, VAT zone, default accounts and payment terms per supplier, with purchase history.
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Bills, receipts and outlays
Register supplier invoices, receipts and employee outlays, then book and pay them.
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Automatic VAT
VAT per code, including reverse charge on purchases from the EU and outside the EU.
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E-invoice import
OIOUBL or Peppol XML: the supplier is found, a draft is prefilled and an application response can be sent.
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Payment list
See what falls due and export a payment list for your bank.
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Fixed assets from bills
Create an asset directly from a supplier invoice and let depreciation run.
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Purchase orders
Order goods from suppliers and receive them into stock.
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Vouchers by e-mail
Forward receipts and bills to an address, and they land in the voucher inbox.
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Receive over Peppol Coming soon
Receive e-invoices directly over the Peppol network.
Questions about purchases
Which file types can I upload to the inbox?
PDFs, images and other common documents. You can choose several files at once, and each one becomes its own voucher.
Can I e-mail receipts to PolyOmi?
Yes. Forward receipts and bills to your voucher address, and they land in the voucher inbox, ready to be registered. Read more about e-mail in PolyOmi.
How is VAT on foreign purchases handled?
Choose the supplier's VAT zone and the right VAT code. PolyOmi calculates reverse charge on purchases from the EU and outside the EU, and the amounts land in the right boxes on the VAT return.
Can employees register their outlays?
Employee outlays are registered in purchases with the receipt as voucher and booked like other purchases.
Can PolyOmi pay my bills?
PolyOmi shows what falls due and exports a payment list you can use in your bank. A direct bank connection is coming soon.
Put your receipts in order
PolyOmi is in closed beta. Join the waiting list to handle purchases, vouchers and bookkeeping in one place when a spot opens.